Job Description

JOB PURPOSE
The Project Accounts Assistant will assist in budget monitoring, compliance with financial policies and maintaining internal controls to ensure the project's financial integrity. This position requires a detail oriented individual with strong analytical skills and experience in project accounting.

KEY RESPONSIBILITIES
Financial Transactions&Record-keeping

• Project invoices, payments and reimbursement related to the project.
• Maintain accurate and up-to-date financial records.
• Prepare and post journal entries in the accounting system.
• Assist reconciling accounts(bank,supplier and ledger reconciliations)

Budget Monitoring & Expense Tracking

• Assist in preparing project budgets and forecasts
• Monitor project expenditures against budgets and report variances
• Ensure expenses align with project's financial plan and approvals

Compliance & Internal Controls

• Ensure all financial transactions comply with internal polcies and funding requirements
• Support audit preparations by maintaining well-documented records.
• Assist in enforcing internal controls to prevent fraud and errors

Reporting and Documentation

• Prepare periodic financial reports for project managers, donors and stakeholders
• Maintain documentation for  project expenses, receipts and approvals
• Assist in preparing fiancial statements related to the project

Tax Compliance

• Support tax fillings including VAT,withholding tax and other statutory payments

Coordination & Support

• Liaise with vendors, clients and funding agencies on financial matters
• Support procurement by reviewing financial aspects of purchase requests
• Assist in responding to financial queries from projr=ect stakeholders

Proble Solving

• Identify and resolve issues related to project finance and inventory management
• Propose and implement process improvements to enhance efficiency and accuracy

CORE VALUE BEHAVIOURS(PERFORMANCE DRIVERS)

• Discover New: In touch, Technical Mastery, Growing capabilities
• Create Different: Evolve status quo, Embrace chang, Innovate and reapplies
• Champion Customer: Build callaborative relationship, Think and act decisively, Execute with excellence

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Education

• Bachelor's degree in Finance, Accounting, Business Administration, Mathematics or a related field

Experience

• Minimum of 1-2years of experience in project accounting, or a similar role, preferably in the construction or engineering industry

Skills and Competencies

• Strong understanding of financial and accounting principles
• Proficiency in accounting and inventory management software (eg.QuickBooks,SAP,Oracle) and Microsoft Office Suite, especially Excel
• Excellent analytical and problem-solving skills
• Strong organizational and time-management abilities
• Effective communication and interpersonal skills
• Ability to work independently and collaboratively in a fast-paced environment

MODE OF APPLICATION
All applications must be submitted to peak@peakperformance-int.co.tz

Skills Required

• Analytical Skills
• Critical Thinking
• Financial Management
• Negotiation Skills
• Problem Solving
• Teamwork
• Time Management